Privacy Policy

Introduction

The Society of Editors is committed to respecting the privacy of your personal information. This website privacy notice explains our policy for dealing with personal information that we collect through our website (www.societyofeditors.org).

It also explains our policy for dealing with personal information we collect using software including MailChimp (for newsletters) or EventsForce (Event Management solutions), data provided in person (e.g. attending one of our events), and data provided via correspondence (e.g. post, phone, email).

Throughout this policy, we refer to your personal information. This is information which identifies you as an individual, or from which your identity can be reasonably ascertained. Your email address(es) and telephone number(s) are examples of personal information.

We will post any changes to this Privacy Policy here.

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About The Society of Editors

The Society of Editors has nearly 400 members, including editors, managing editors, editorial directors, training editors, editors-in-chief and deputy editors in national, regional and local newspapers, magazines, radio, television and digital media, media lawyers and academics in journalism education.

You can find out more by visiting our About page:
www.societyofeditors.org/about/

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Information we collect about you

We obtain information about you when you use our website. For example, when you contact us, sign up to comment on an article, or submit a membership form.

You may provide the Society of Editors with your identity and contact details by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when:

• You submit a contact form
• You complete a membership form and sign up as a member of the Society
• You enter any of our awards (This may also use third party software such as EventsForce) or purchase a ticket for any of our events.
• You subscribe to our newsletter
• You attend one our events
• Sign up in order to leave a comment

Communications

If you contact us using email we will obtain information about you such as your name, email address(es) and phone number(s), as well as the contents of your email, including any attachments you may send us and any information you may willingly choose to disclose to us.

Types of information we collect from you

When you visit our website, information we collect might include your name, address, email address(es), IP address, and information relating to the pages you have accessed as well as when you accessed them.

Other data we may gather includes:

• your name
• contact information including email address
• demographic information such as postcode, preferences and interests

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Cookies and other tracking technologies

We use a number of different types of cookies on our website. If you do not know what cookies are, or how to control or delete them, we recommend you visit www.aboutcookies.org for more detailed guidance.

As is the situation with most websites we obtain certain information automatically. We collect information about the computer, phone, tablet, or other device you use to access our services. Information may include internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, landing page, and referring URL. This information is stored in log files.

Cookies are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. If you register with us or if you continue to use our site, you agree to our use of cookies.

Google Analytics Cookies

We use Google Analytics to collect and analyse information about visitor behaviour on our website. Google Analytics generates statistics and information regarding the pages you visit, how long you are on our website, how you navigated to our website, and what selections you make.

This Analytics data is not tied to personally identifiable information. We do not collect or store your personal information, such as your name or address; therefore, this information cannot be used to identify who you are. Our analytics service provider generates this information regarding the use of our website through the use of cookies. The four types of cookies which are set automatically when you visit our website are:

• _utma
• _utmb
• _utmc
• _utmz

The information generated relating to our website is used to create reports about the use of our website. Our analytics service provider’s privacy policy is available at: http://www.google.com/policies/privacy/.

WordPress Cookies

We use WordPress cookies on our website to administer the website (named WP and WordPress).

Blocking cookies

You block cookies by activating the setting on your browser which allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies as soon you visit our website.

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Third Party Sites, Services and Applications

We may collect personal using reputable third party websites, services and software. Information on these sites, services and applications, and how we use them, is included below.

MailChimp

The Society of Editors uses MailChimp to distribute our newsletter to members and those that have opted-in to receive the newsletter via our website. For the purposes of distributing this, the Society shares your name and email address with MailChimp.

MailChimp is based in the United States, but has privacy shield certification, which means that even though it is outside the EU, its privacy protections are to as high a standard as required in Europe. You can read MailChimp’s privacy policy here.

Events Force

We may use EventsForce: Event Management Solutions to manage events, such as the National Press Awards 2018.

Eventsforce offers a comprehensive set of event management solutions, services and expertise that can help support the event planner’s journey to GDPR readiness. They are UK based, all their servers are in the EU, as are their development and main support teams. They promote transparent audit trails, can help with data erasure, and offer separate databases for each client.

 

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What we do with the information we gather

The Society of Editors may collect the above information to better understand your needs and provide you with a better service, and in particular for the following reasons:

• For the distribution of our weekly newsletter
• Internal record keeping.
• We may use the information to improve our events and services.
• We may periodically send email correspondence using the email address which you have provided.
• From time to time, we may also use your information to contact you for market research purposes.
  We may contact you by email, phone, fax or mail. We may use the information to customise the website according to your interests.

Security

The Society of Editors is committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

This website may include links to third-party websites. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. When you leave our website, we encourage you to read the privacy notice of every website you visit.

Accessing or deleting your personal data

If you wish to access, correct, update, request deletion or withdraw consent relating to any of your data, read through the sections below where you will find all the necessary information and contact details.

Controlling your personal information

If you have previously agreed to us using your personal information for the purposes of membership, receiving our newsletter or for information about our events, you can change your mind at any time using the contact details included below.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the below address. We will promptly correct any information found to be incorrect.

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee may be applicable.

If you would like a copy of the information held on you please contact us.

Email:
office@societyofeditors.org

By phone:
01223 304080

By post:
Society of Editors,
University Centre,
Granta Place,
Mill Lane,
Cambridge,
CB2 1RU

You have the right to request the erasure of your personal data. You can find out more about your data protection rights in the section below.

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Your data protection rights under the General Data Protection Regulation (GDPR)

If you are a resident of the EEA, you have the following data protection rights:

• If you wish to access, correct, update, or request deletion of your personal information, you can do so at any time by contacting us.
• You can object to the processing of your personal information, ask us to restrict the processing of your personal information, or request portability of your personal information.
• You have the right to opt-out of marketing communications we send you at any time. You can exercise this right by clicking on the unsubscribe link in the marketing emails we send you or from your account settings page.
• Similarly, if we have collected and processed your personal information with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we had already conducted prior to your withdrawal, nor will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.
• You have the right to complain to a data protection authority about our collection and use of your personal information. For more information, please contact your local data protection authority. We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.

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Complaints

You have the right to make a complaint at any time. Complaints should be sent to our data protection team. Contact details are given below.

Data protection team contact details

You may contact the data protection team in the following ways:

Email:
office@societyofeditors.org

By phone:
01223 304080

By post:
Society of Editors,
University Centre,
Granta Place,
Mill Lane,
Cambridge,
CB2 1RU

Complaints escalation

If we are unable to deal with a complaint to your satisfaction we recommend that you contact the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.

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Changes to the website privacy statement

We reserve the right to update this privacy statement at any time, and we will advise you of any substantial updates and provide you with access to a new privacy statement.

We may also notify you in other ways from time to time about the processing of your personal information.

If you have any further questions regarding our privacy policy please email office@societyofeditors.org or call us on 01223 304080.

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*This privacy policy comes into effect from 21st February 2019.*